Fearless Fire Company
No. 14 of Allentown INC
1221 South Front Street
Allentown, PA 18103
We the members of the Fearless Fire Co. No 14 of Allentown INC, in order to form the best possible social club, provide for our members, and serve the community, do ordain and establish this Constitution and these By-laws for the Fearless Fire Co. of Allentown, Pennsylvania.
Order of Business
Pledge of Allegiance to the Flag
Moment of Silence
- Roll Call of Officers
- Reading of the Minutes
Board of Governors
Ladies Auxiliary Monthly Report
- Applications for Membership
- Unfinished Business
- New Business
Nomination of Officers
Election of Officers
- Financial Report
- Good of the Company
This Corporation shall be known by the name, style and title of FEARLESS FIRE COMPANY NO. 14 OF ALLENTOWN INC.
The Seal of the Company shall contain the words: FEARLESS FIRE COMPANY NO. 14 OF ALLENTOWN INC. The Motto shall be, ” For the Public Good.”
Section 1. The elected officers of this Company shall be a President, Vice President, Treasurer, Two (2) Trustees, Two (2) House Committeemen, all of whom shall be elected annually.
Section 2. The President, Vice President, Recording Secretary, Financial Secretary, Treasurer, Two (2) Trustees and Two (2) House Committeemen shall constitute the Board of Governors.
Vacancies shall be filled by a special election at the regular monthly meeting when they occur by death, resignation, removal, or any other reason.
Section 1. The Company shall hold its regular stated meetings the first Monday of the month at 6:00 PM, except in July and August. Should the first Monday of the month be a legal holiday, then the meeting shall be held the following Monday at 6:00 PM.
Section 2. Special meetings may be called by the President whenever he deems it necessary and shall be called upon the written request of five (5) Active members, in which event the President shall cause the Recording Secretary to issue a call for a special meeting. Members shall be notified by posting notice on the bulletin board five (5) days prior to the meeting. Said notice to state the time and purpose of the meeting.
Section 3. Active members present shall constitute a quorum.
Section 1. There shall be four (4) classes of membership, namely: Life, Active, Social and Ladies Association. Application for Membership cannot be removed from the Club. All Applications must be filled out in the Club.
Section 2. Applicants for ACTIVE Membership must be citizens of the United States of America, not under 21 years of age, of good moral character, sound mentally, and must serve a one (1) year probationary period as a SOCIAL member.
Section 3. Applicants for SOCIAL Membership must be citizens of the United States of America, of good moral character, sound mentally and at least 21 years of age.
Section 4. Applicants for Ladies Associate Membership shall be a member of the Ladies Auxiliary of the Fearless Fire Co. No. 14, Inc. The Applicants shall be admitted to membership upon certification by the Recording Secretary of the Auxiliary that said person is a member in good standing of the Auxiliary and is not under 21 years of age.
Section 5. Applicants for Social Membership is to be made in writing on the proper application blanks signed by the applicants, and recommended by at least two (2) Active members in good standing.
Section 6. Application for ACTIVE membership may be made at the end of one (1) year probationary period, and upon payment of the appropriate fee. Active membership applicants must be proposed by one Active member and recommended by a different, second Active member.
Section 7. Damaged membership cards or fobs will be replaced once in a five year period at no charge. Additional replacements within the five year period will be assessed $10.00 Lost cards or fobs will require a $10.00 replacement fee paid in advance.
Section 8. The Active Membership shall have the right to close any class of membership.
Section 1. If any member present at the Company’s meeting has any objection to a candidate being proposed for Membership, he shall so state at the time of the reading of the candidate’s name, and a reason must be stated. Should one or more objection(s) be stated, then the applications shall be voted on separately. All Member applicants will be investigated.
Section 2. Approval of all applicants must be unanimous.
Section 3. If the applicant is rejected, the rejected applicant shall not be allowed to enter the club Premises.
Section 4. If the applicant is rejected, he shall not be proposed within one (1) year after rejection. If an applicant for Active membership is rejected, he may remain a Social member.
Fees and Dues
Section 1. The fees for new membership(s) are as follows:
New Social Membership
Transfer from Social to Active
Section 2. Each Active member shall pay to the Financial Secretary, Fifteen Dollars $15.00 per year as dues on or before December 31st of each calendar year. There will be a $5.00 penalty for renewals during the month of January making the due $20.00
Members must reapply for a Social Membership if delinquent as of February 1st. All accumulated years will be forfeited.
Section 3. Each Social Member shall pay $10.00 per year as dues on or before December 31st of each calendar year. There will be a $5.00 penalty for renewals during the month of January making the dues $15. Social members must reapply for membership as of February 1st.
Section 4. The Financial Secretary of the Ladies Auxiliary shall pay to the Financial and membership Secretary of the Company Five Dollars $5.00 per year as dues of each Ladies Association member on or before March 1 of each calendar year.
Section 5. Any person who has been an Active Member for twenty five years (25) is exonerated from further payment of dues and shall be called a Life Member. He shall be furnished a card key at no charge upon request.
Section 6. Any Active member of ten (10) years standing, may secure a paid up Life Membership upon payment of the balance of dues totaling twenty-five (25) years. Death Benefits shall be calculated by the actual number of successive years as an active member.
Section 7. All application fees and dues of the Active members shall be put into a separate fund, to be called the “Death Benefit Fund.” Monies of this shall not be used for any other Purpose than death benefits, unless approved by a majority vote of the membership at a regular monthly meeting of the Company.
Section 1. Any Active Member who has paid one at least (1) year of dues prior to January 1, 2013 and is in good standing shall be entitled to Death Benefits.
Section 2. Upon the death of an Active Member in good standing, the following death benefit shall be paid to the decease’s designated beneficiary. If there designated beneficiary, the Death Benefit shall be paid to the member’s funeral director and applied toward the payment of funeral expenses. Beginning January 1st 2013 no Death Benefits will be offered to new Active Members. A Death certificate must be submitted to the Fearless office within 90 days following the member’s death in order to receive the Death Benefit. Any beneficiary change must be submitted in writing and must be signed by the member.
Death Benefits – Life members and Active members who joined prior to January 1, 2006 shall receive $20.00 for each successive year of membership with a limit of 25 years and a maximum payment of $500.00.
Active members who joined beginning January 1, 2006 shall receive $15.00 for each successive year of membership with a limit of 25 years and a maximum payment of $375.00. No Death Benefit will be offered to new Active members who joined January 1, 2013 or thereafter.
Suspensions, Expulsions & Reinstatements
Section 1. Any Member found guilty of a felony in a Criminal Court shall be examined by the Board of Governors on a case by case basis.
Section 2. Any Member expelled for any major infraction of Club rules shall only be readmitted for membership in the Company if voted on by the Board of Governors and then proposed to the active body and voted on.
Section 1. The Company shall have the power to levy assessment, for Company purposes, against ALL members. Assessments shall not exceed the fee of $10.00 per member, and must be approved by majority vote of the members present at a regular monthly meeting.
Section 2. Notice of any assessment shall be given to all members, and if the assessment is not paid within thirty (30) days, it shall be charged against the member as dues. If member does not pay assessment, that member shall be dropped as a member.
Right of Voice or Vote
Section 1 – Life and Active members shall have the right of voice and vote on any all business which is or may be brought before any meeting of the Company. All members of the Company may attend the open meetings of the Company.
Section 2. Social and Ladies Association Members shall have voice, but no vote in the affairs of the Company.
Section 1. Charges of conduct unbecoming a member shall be made in writing, signed by two (2) members or witnesses in good standing. Upon filing of such charge, the Board of Governors will investigate the charges, hear witnesses, including the accused if he so desires to be heard and report the findings to the membership for final action at a regular meeting of the Company.
Section 2. Members against whom charges are preferred shall be barred from the meeting of the Company and its social rooms until final action has been taken by the company.
Section 3. The Board of Governors may make temporary suspension not exceeding Three Hundred Sixty Five (365) days for conduct unbecoming a member.
Section 4. The Board of Governors shall have the right to enforce the Ladies Auxiliary to take disciplinary action against any of its members for conduct unbecoming a member. A formal letter will be sent to the Ladies Auxiliary in regards to the investigation and suspension of an Auxiliary Member.
Nominations and Elections of Officers
Section 1. Nominations of Officers shall be held at the regular monthly meeting in November.
Section 2. No member shall be nominated for office who is not present at the November open unless they have submitted a letter of acceptance for the office to which they have been nominated.
Section 3. Active members only who have attended at least four (4) monthly meetings during the year are eligible for office.
Section 4. Election of officers shall be held on the day of the regular monthly meeting in December. Voting shall be permitted between the hours of Noon and 6:00 PM
Section 5. One (1) Judge and two (2) Tellers shall be appointed by the President to conduct the election. They shall sit in the Company’s Social Room between the hours of Noon and 6:00 PM on the day of the elections to receive ballots of members. Votes are to be counted and the results reported to the President who will then inform the members.
Section 6. The judge and Tellers shall not in any manner attempt to influence the outcome of the elections.
Section 7. The Judge and Tellers are to receive remuneration set by the Board prior to the elections.
Section 8. The newly elected Officers of the Company shall be installed and take office at the regular monthly meeting in December.
Section 9. Absentee ballots should be provided to Active members who are on vacation, hospitalized, or confined to home with illness. Ballots must be obtained from the office secretary who will keep a record of who received and returned ballots and the reason for the absentee ballot. Ballots must be returned by Election Day.
Section 10. Absentee ballots will be issued with self-addressed return envelopes with request for return address and name. The envelope will be stamped “Vote to be Opened by Teller Only” on day of election.
Section 11. Any absentee ballot that is tampered with or one that does not contain the “ return name and address” shall be declared VOID. The decision of the Tellers is final.
Section 12. Any officer of the Board who resigns from office for reasons other than time or health related problems, shall not run for any office position until the next general election. This does not apply to officers changing positions. As a prerequisite for the office of President, a member must have served on the Board of Governors for a minimum of one (1) year.
Section 13. On tie votes in a special election, first tie will cause a re-ballot. If the vote is tied again, then each candidate will be given five (5) ballots to hand out to members of their choice, they then will be collected all folded the same way and placed in a container. Then five (5) ballots will be drawn by any Active member: they will be counted and decide the winner.
Section 14. On a tie in the General Election it shall follow the same procedure as in Section 13 at the following General meeting.
Section 15. Active and Life members shall have voice, but no vote in the affairs of the Company.
Duties of Office
Section 1. The President shall preside at the meeting of the Company, preserve order, enforce the laws of the company, appoint all special and general committees, be the Chairman of the Board of Governors, and have general supervision of the work of the Officers. The President shall be a member of all Special Committees. The President will only exercise his right to vote on issues of Special Committees in case of ties or deadlocks.
Section 2. The Vice President shall preside in the absence of the President and shall assist the President in maintaining order during meetings.
Section 3. The Recording Secretary shall conduct all correspondence, keep a record of all business transacted at the meetings of the Company, have charge of the Seal of the Company, and affix it to all official documents, and make all reports required by the laws of the company. He shall also serve as Secretary to the Board of Governors and keep minutes of all business transacted at the meetings of the Board of Governors. The Recording Secretary will report to the general membership all business and expenses of the Board of Governors at the regular monthly meetings of the Company.
Section 4. The Financial Secretary shall receive all application fees, dues, and other money due the Company. He shall keep a record of all members. He shall present all applications for membership to the body at the regular monthly meetings. He shall maintain all the records require by the law pertaining to the Pennsylvania Small Games of Chance Act. He shall assist the Treasurer with the checkout of all cash drawers.
Section 5. The Treasurer shall be responsible for the checkout of cash drawers. He shall report at each monthly meeting the receipts and expenditures of the preceding month and the cash balance on hand.
Section 6. All voucher checks issued on the funds of the Company shall be signed by at least two (2) of the following officers: President, Financial Secretary or Treasurer.
Section 7. The Trustees and House Committee shall have charge of and preserve the property of the Company and shall make all contracts subject to the approval of the Board of Governors.
Section 8. The Board of Governors shall have charge of and shall conduct the bar, kitchen, and bowling alley business of the Company and all other business activities of the Company.
Board of Governors
Section 1. The Board of Governors shall organize within one (1) week after installation of its members.
Section 2. The board of Governors shall make rules and regulations governing its business.
Section 3. The Board of Governors shall make rules and regulations for the governance and business of the social rooms and have the same approved by the membership.
Section 4. The Board of Governors shall employ competent personnel and dismiss for just cause as is necessary for the operation of the Social Club.
Section 5. The Board of Governors shall engage a competent accountant to audit the Company’s books regularly, and make a written report to the Company.
Section 6. The Board of Governors shall hold its regular meetings on the second (2nd) and last Monday of each month.
Section 7. The Board of Governors shall make a detailed financial report to the Company at each monthly meeting. This report is to be a detailed accounting of business transacted in the social rooms during the preceding month.
Section 8. No member of the Board of Governors shall be employed as a full time employee of the Company. Full time constitutes a 40 hour week average over a 6 month period.
Section 9. A quorum of five (5) elected officials is required to transact all binding policies or non-budget dispersal of funds.
Section 10. The President of the Board of Governors may call a special meeting of the Board whenever necessary.
Section 11. The Board of Governors may spend up to Five Thousand Dollars $5,000.00 before approval by the general membership is necessary. Emergency repairs are excluded from this requirement.
Section 12. The Board of Governors shall be the investigating Committee for applicant for Active Membership.
Section 13. The Board of Governors will assume supervision of all social operations of the Fearless Fire Company. They will maintain the highest standards possible.
Section 14. The Board of Governors will be responsible to hire all personnel under its jurisdiction. All employees must be approved by a majority vote.
Section 15. The bartender’s schedule shall be set up by the bartender’s supervisor with the approval of the Board of Governors. Each bartender is to receive a copy of the schedule, and one is posted at the time clock. Part-time bartenders shall be scheduled using a rotating system so as to share the work among all employees. The schedule is to be made monthly and posted at the time clock.
Section 16. The Board of Governors shall have the authority to suspend, with the intent to discharge any employee under its jurisdiction whom it feels is not performing his/her duties satisfactorily, or if they are continually short in the cash register. In such cases, an employee shall be subject to immediate dismissal.
Section 17. The Head Bartender with the approval of his supervisor and/or the Board of Governors will be responsible for the monthly inventory of all resale items.
Section 18. The Board of Governors will assume the responsibility of corrective maintenance on all equipment necessary to the Club’s operation.
Section 19. Any member of the Board, Bartenders, and Doorperson has the authority to have any member or his guest removed from the building for actions unbecoming a member of the Fearless Fire Company.
Compensation of Officers
Section 1. The President, Financial Secretary, and Treasurer shall receive Five Hundred ($500.00) per year. The Vice President and Recording Secretary shall receive Three Hundred Fifty ($350.00) per year. Each Trustee and House Committeeman shall receive Three Hundred Dollars ($300.00) per year. All above salaries shall be paid semiannually to Officers attending above meetings.
Section 1. All members of the Board of Governors and employees of the Club are bonded by our insurance company to the extent of Ten Thousand Dollars ($10,000.00) per person.
Fines and Penalties
Section 1. When an officer is absent three (3) consecutive meetings, including the Board of Governors meetings, without a reasonable excuse, his office shall be declared vacant.
Section 1. A member changing his address shall notify the Club Secretary within one month after such change.
Section 2. Members who have resigned or have been suspended or expelled shall return all keys or other property in their possession to the Board of Governors.
Section 3. All Committees shall have at least one (1) Active Member along with a member or members of the Board.
Section 4. Any member may bring no more than three (3) guests (other than spouse) into the Social Room. They must have such guests sign the Guest Book along with the member. The member is responsible for their guest’s behavior. When the member leaves the club, his/her guests must leave also. Guests are allowed to enter the club with a member a maximum of three (3) times, after which such guest must apply for membership.
Section 5. No food shall be brought on the premises unless it is approved by the Board of Governors. Bringing of alcoholic beverages to or from the premises of the Fearless Fire Company is not permitted. (Except by authorized personnel).
Section 6. All Club Activities must be approved by the Board of Governors. No reservations will be honored without payment in full. All events require a signed liability waiver which needs to be completed and on file prior to the event.
Section 1. These by-laws shall not be changed or amended without the proposed change or amendment being first submitted in writing, signed by at least two (2) Active Members in good standing, read at two (2) successive monthly meetings and approved by two-thirds (2/3) of members present at the second monthly meeting at which they are read. These by-laws shall not be changed for a period of one (1) year upon approval of these by-law changes and every year (1) year thereafter.
Section 2. The meetings of the Company shall be governed by Roberts Rules of Order.
By-Law Changes for
Fearless Fire Co. No 14 of Allentown INC.
Effective January 2, 2017
Kevin Keeler, President
Mike Walter, Vice President
Dallas Heckman, Financial Secretary
Ronald Weaver, Active member
Danny Johnson, Active member